Your typist just has to drop the completed document in the shared folder and it will appear on your computer. DropBox is an excellent option for sharing your dictation files and also an easy way for your typist or transcription service to get completed transcription back to you. This is done in the background, you just drop it and forget. Anything (documents, audio, video etc) that you drop into the Typist folder will automatically be sent to the cloud and down to the Typist, all done securely as files are encrypted as they pass across the internet and down to other Dropbox folders. A really neat feature of of Dropbox is that folders within your Dropbox folder can be shared with others, meaning only files dropped in that shared folder are visible to the person you shared it with, they don’t see files from your other DropBox folders.įor example, you could create a folder called Typist within your Dropbox folder, you then share that Typist folder with your personal assistant or transcription service. You may have a Dropbox folder on your office computer and also on your home computer, whatever you drop in the Dropbox folder is syncronised between folders on all computers, whether you do it at home or in the office. Whatever you drop in there is backed up to Dropbox’s totally secured servers in the cloud as well as any of your other computers. This folder is automatically syncronised to the cloud and also with other computers where you have installed a Dropbox agent. In simple terms, on your local computer(s) you have a DropBox folder, just like any folder you may create. We use Dropbox in our business as a file sharing tool and also as a backup solution to keep essential files stored and shared safely both onsite and offsite. Essentially it is a very easy way to store files both locally on your PCs or Macs as well as in the cloud, making your files accessible from any computer, iPhone, Android phone or iPad at any time. On the Mac audio files need to be manually sent to your typist or transcription service, unless you use Dropbox.ĭropbox as a service has been around for a while and continues to grow in popularity. On the Mac however, unlike the Windows software, the ability to automatically send your dictation somewhere (email to your typist, drop onto a network drive for your typing pool etc) is missing. Both the Windows and the Mac software are similar in that they both let you play the audio files recorded on your digital dictaphone, both let you edit your audio and both let you convert your DSS Pro audio files (.ds2) to other formats. Windows users get to install DSS Player Pro v5 Dictation Module and Mac users get DSS Player Version 7 Plus (at release 7.2.4 at the time of writing this). When you buy your shiny new Olympus DS-5000, DS-5000iD (and also the DS-3400) digital dictaphone it comes with software for both Mac and Windows, in fact you get one licence for each operating system.
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